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ACKNOWLEDGEMENT
I wish to acknowledge the God almighty for the inspiration and opportunity given to me to put down this test. Also to my Parent, Brother, and Sister’s who supported me spiritually and otherwise to make this dream a reality.
Table of Contents
INTRODUCTION................................................................................................ 4
PART I: MICROSOFT WORD KEYBOARD SHORTCUT........................... 5
DOCUMENT ACTIONS........................................................................................ 5
TEXT STYLE......................................................................................................... 6
TABLES ................................................................................................................ 7
FORMATTING...................................................................................................... 7
CURSOR MOVEMENT ....................................................................................... 8
MISCELLANEOUS .............................................................................................. 9
ADVANCED – F1 TO F12.................................................................................... 9
PART II: MICROSOFT EXCEL KEYBOARD SHORTCUTS ....................12
SPREADSHEET ACTIONS ................................................................................12
SELECTING & NAVIGATING ..........................................................................12
FORMATTING.....................................................................................................14
DATA & FORMULAS.........................................................................................15
PART III: MICROSOFT POWERPOINT KEYBOARD SHORTCUTS ...17
PRESENTATION ACTIONS ..............................................................................17
FORMATTING.....................................................................................................17
SELECTING & NAVIGATING ......................................................................... 18
EDITING ............................................................................................................. 19
DRAWING & FORMATTING ........................................................................... 20
SLIDE SHOW ACTIONS................................................................................... 21
PART IV: MICROSOFT OUTLOOK KEYBOARD SHORTCUTS........... 23
GENERAL ACTIONS......................................................................................... 23
CALENDAR WEEK VIEW................................................................................ 25
MAIN OUTLOOK ACTIONS ............................................................................ 25
Introduction
This book contains nearly all the keyboard shortcuts that related to the 4 programs: Microsoft Office, Word, Excel and PowerPoint. It can save time and the effort of switching from the keyboard to the mouse to execute simple commands. With this text, it will release all the shortcuts available to perform the task that you wish, just simply pressing 2 or 3 keyboard buttons. This book is categorized according to the topics such as formatting actions, selecting & navigating, etc to let you easily use the shortcuts according to the related topic. I highly recommend you to get this Keyboard Shortcut Magic and keep it in front of your PC for a quick reference. Happy quick access!
Also, if you have a home network and are running Windows 7 and have XP on other PC(s) you might want to share files between them. I will also be treating the steps to share files and hardware devices like a printer at a glance.
Note:
A plus sign indicates that the keys need to be pressed at the same time. For example, Ctrl+O means while holding down the Ctrl key and press on the O button!
Part I: Microsoft Word Keyboard Shortcuts
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Document Actions
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Action
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Keystroke
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Open a document
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CTRL+O
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New document
|
CTRL+N
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Close a document
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CTRL+W
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Save As
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F12
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Save
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CTRL+S / SHIFT+F12
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Print Preview
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CTRL+F2
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Print
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CTRL+P
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Show/Hide paragraph symbols
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CTRL+*
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Spelling and grammar
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F7
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Help
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F1
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Find
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Ctrl+F
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Replace
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CTRL+H
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Go To
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CTRL+G / F5
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Quit/Exit Word
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ALT+F4
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Text Style
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Action
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Keystroke
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Font Type
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CTRL+SHIFT+F+Up/down arrow - Enter
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Font Size
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CTRL+SHIFT+P+Up/down arrow - Enter
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Bold
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CTRL+B
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Italics
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CTRL+I
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Underline
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CTRL+U
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Double underline
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CTRL+SHIFT+D
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Word underline
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CTRL+SHIFT+W
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All caps
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CTRL+SHIFT+A
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Small caps
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CTRL+SHIFT+K
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Change case
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SHIFT+F3
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Single spacing
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CTRL+1
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1.5 spacing
|
CTRL+5
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Double spacing
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CTRL+2
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Subscript
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CTRL+=
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Superscript
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CTRL+SHIFT+=
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Hidden text
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CTRL+SHIFT+H
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Revert to default font
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CTRL+SHIFT+Z
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Decrease font size
|
CTRL+[
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Increase font size
|
CTRL+]
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Make web hyperlink
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CTRL+K
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Tables
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Action
|
Keystroke
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Go to next cell
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Tab
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Go to previous cell
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SHIFT+Tab
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Go to beginning of column
|
ALT+PageUp
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Highlight to beginning of column
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ALT+SHIFT+PageUp
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Go to end of column
|
ALT+PageDown
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Highlight to end of column
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ALT+SHIFT+PageDown
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Go to beginning of row
|
ALT+Home
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Highlight to beginning of row
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ALT+SHIFT+Home
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Go to end of row
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ALT+End
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Highlight to end of row
|
ALT+SHIFT+End
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Column break
|
CTRL+SHIFT+Enter
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Formatting
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Action
|
Keystroke
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Select all
|
CTRL+A
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Copy
|
CTRL+C
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Cut
|
CTRL+X
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Paste
|
CTRL+V
| |
Undo
|
CTRL+Z
| |
Redo
|
CTRL+Y
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Left alignment
|
CTRL+L
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Center alignment
|
CTRL+E
| |
Right alignment
|
CTRL+R
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Justified
|
CTRL+J
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Indent from left
|
CTRL+M
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Decrease indent from left
|
CTRL+SHIFT+M
| |
Hanging indent
|
CTRL+T
| |
Decrease hanging indent
|
CTRL+SHIFT+T
| |
Page break
|
CTRL+Enter
| |
Promote list item
|
ALT+SHIFT+Left arrow
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Demote list item
|
ALT+SHIFT+Right arrow or TAB
| |
Format painter
|
CTRL+SHIFT+C
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Delete previous word
|
CTRL+Backspace
| |
Apply bulleted list
|
CTRL+SHIFT+L
| |
Style
|
CTRL+SHIFT+S
| |
Normal style
|
CTRL+SHIFT+N
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Cursor Movement
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Action
|
Keystroke
|
Select from cursor to beginning of line
|
SHIFT+Home
|
Select from cursor to end of line
|
SHIFT+End
|
Go to beginning of line
|
Home
|
Go to end of line
|
End
|
Go to beginning of document
|
CTRL+Home
|
Go to end of document
|
CTRL+End
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Miscellaneous
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Action
|
Keystroke
| |
Copyright symbol - ©
|
ALT+CTRL+C
| |
Insert current date
|
ALT+SHIFT+D
| |
Insert current time
|
ALT+SHIFT+T
| |
Go to footnotes
|
ALT+CTRL+F
| |
Show/Hide ¶
|
CTRL+SHIFT+8
| |
Thesaurus
|
SHIFT+F7
| |
Advanced – F1 to F12
| ||
Keystroke
|
Action
| |
F1
|
Help
| |
Alt+F1
|
Next field
| |
Alt+Shift+F1
|
Previous field
| |
Shift+F1
|
‘What is This’ Help
| |
F2
|
Move text or graphic
| |
Alt+F2
|
Unassigned
| |
Alt+Shift+F2
|
File Save
| |
Ctrl+F2
|
File Print Preview
| |
Shift F2
|
Copy Text
| |
F3
|
Edit AutoText
| |
Ctrl+F3
|
Store in Spike
| |
Ctrl+Shift+F3
|
Insert Spike and empty contents
| |
Shift+F3
|
Changes case
| |
F4
|
Edit Repeat frame
| |
Alt+F4
|
File Exit
| |
Ctrl+F4
|
File Close
| |
Shift+F4
|
Repeat a Go To or Find command
| |
F5
|
Edit Go To
| |
Alt+F5
|
Previous application window size
| |
Ctrl+F5
|
Previous document window size
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Ctrl+Shift+F5
|
Edit bookmark
| |
Shift+F5
|
Previous position
| |
F6
|
Next pane
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Ctrl+F6
|
Next window
| |
Ctrl+Shift+F6
|
Previous window
| |
Shift+F6
|
Previous pane
| |
F7
|
Tools Spelling
| |
Ctrl+F7
|
Move window
| |
Ctrl+Shift+F7
|
Update link
| |
Shift+F7
|
Tools Thesaurus
| |
F8
|
Extend selection
| |
Ctrl+F8
|
Size window
| |
Ctrl+Shift+F8
|
Select column or display/hide tab and paragraph marks
| |
Shift+F8
|
Shrink selection
| |
F9
|
Update field
| |
Alt+Shift+F9
|
Go To/Macro button fields
| |
Ctrl+F9
|
Field characters
| |
Ctrl+Shift+F9
|
Unlink field
| |
Shift+F9
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Switch field codes or results
| |
F10
|
Menu bar
| |
Alt+F10
|
Enlarge Application window
| |
Ctrl+F10
|
Enlarge Document window
| |
Shift+F10
|
Cut/Copy/Paste/Font/Paragraph/Bullets and Numbering menu bar
| |
F11
|
Next field
| |
Ctrl+F11
|
Lock field
| |
Ctrl+Shift+F11
|
Unlock field
| |
Shift+F11
|
Previous field
| |
F12
|
File Save As
| |
Ctrl+F12
|
File Open
| |
Ctrl+Shift+F12
|
File Print
| |
Shift+F12
|
File Save
|
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